POLICY: Bidder Information Sheet
PURPOSE: To Pre-qualify Bidders for Future Projects.
RESPONSIBILITY: Estimator in Charge
1. A copy of the Bidder Information Sheet (Form O.EST.-50) will be mailed, emailed, or faxed to a prospective bidder as an enclosure with the attached prequalification memo in accordance with O.EST.-25. If the bidder has not furnished Carter & Carter with a Bidder Information Sheet within the past year, he will be requested to complete and return the sheet as a pre-requisite to consideration or acceptance of a bid.
2. The Estimator in Charge will review the completed Bidder Information Sheet. Based on this information, the Estimator in Charge will determine the acceptance of the bidder. If further research is required, it will be performed in accordance with Estimating Policy O.EST.-115.
3. A master file of all Bidder Information Sheets furnished to Carter & Carter will be kept. When Sub/Vendor sheets are printed from the database, a date will appear which indicates the latest Bidder Information Sheet on file for that sub or vendor. Also included in the master files will be all financial information previously obtained and sub reference reports conducted.
4. At such time as a sub or vendor is being considered for a particular job, current up-to-date financial information should be obtained to supplement the information contained in the master files.