3.1 Request for Purchase Order or Subcontract

POLICY: Request for Purchase Order or Subcontract

PURPOSE: To establish a uniform procedure for preparation of Purchase Orders and Subcontracts.

RESPONSIBILITY: Project Manager

PROCEDURE:

1. The Project Manager is to prepare a hand written “Request for Purchase Order” (Form O.P.M.-010-P) or “Request for Subcontract” (Form O.P.M.-010-S).

2. Once the request is complete, the Project Manager should forward to the Construction Coordinator for typing. All of the appropriate blanks should be filled in prior to giving to the Construction Coordinator for typing.

3. The Construction Coordinator will check to be sure that all required information is written on the form and the dollar amounts add correctly.

4. Once typed, the document should be given back to the Project Manager to review for accuracy prior to presenting to the subcontractor or vendor.