4.9 Material Inventory

POLICY: Material Inventory

PURPOSE: To ensure all material procured directly by Carter & Carter via Purchase Order is quantified and complies with products specified in the Purchase Order upon delivery to the project site.

RESPONSIBILITY: Superintendent/Project Manager

PROCEDURE:

1. The following list includes, but is not limited to materials typically procured via Carter & Carter purchase order:

• Lumber/exterior waterproofing materials
• Structural Hardware
• Trusses
• Windows
• Hardie Siding
• Appliances
  

2. The Superintendent will designate on site C&C personnel to receive and inventory purchase order material immediately upon delivery.

3. Upon each material delivery, C&C personnel shall verify:

• receipt of exact quantities listed on the bill of laden
• material delivered complies with material specified within the Purchase Order agreement
• condition of delivered material to ensure no damages have occurred prior to Carter & Carter receiving
  

4. Any discrepancies between quantities indicated on the bill of laden and quantities actually delivered shall be marked up directly on the ticket.

5. Designated C&C personnel will document on the delivery ticket and refuse delivery of any incorrect and/or damaged material.

6. Designated personnel shall not sign the delivery ticket until discrepancies are noted and photo documentation has occurred.

7. Photo documentation of quantity deficiencies, material irregularities, and/or damaged materials should be sent to the Project Manager immediately.