POLICY: Overall Project Schedule (O.P.S.)
PURPOSE: To ensure the entire plan for constructing the project is drafted into a bar chart format and confirmed by Carter & Carter and its subcontractors.
RESPONSIBILITY: Project Manager, Superintendent
PROCEDURE: An Overall Project Schedule will be developed and drafted on each project no matter the size. The development takes place in the following phases:
See Policy O.EST.-15 for complete details.
When management is reasonably assured that Carter & Carter will construct the project, an Overall Project Schedule draft will be prepared by the Project Manager and the Superintendent. The following criteria will be used during this preparation:
1. A weather allowance worksheet for the last ten years will be solicited from one of the regional climatic data centers on the attached sheet. Weather days are to be considered during the preparation of the Overall Project Schedule.
2. The Preliminary Overall Project Schedule will be reviewed to ensure the drafts duration is compatible with the estimate.
3. The project will be divided into manageable parts as applicable, i.e. buildings, floors, units, sections, areas, etc. These parts will be identified by separation lines on floor and site plans that can be referred to by Carter & Carter and its subcontractors.
4. Important milestone events and major or problem equipment and material deliveries will be denoted.
5. The schedule will be drafted in a time scale bar chart format with an actual calendar at the top and bottom of the document. The time scale will be rearranged to include the anticipated days that will be lost due to weather.
6. The weather days will be loaded into the schedule based on the ten year average. The average will be calculated on the number of days per month over ten years that equivalent rainfall precipitation was equal or greater than .25” and/or the high temperature was equal to or less than 25 degrees Fahrenheit. The days should only be loaded into the calendar when weather could likely impact the schedule.
7. The preliminary schedule will be circulated to all subcontractors and their in depth review solicited. This process can begin with a meeting of all subcontractors if the situation warrants.
Final Overall Project Schedule
1. After all comments have been received and reviewed, they will be incorporated into the schedule based on their merit.
2. The Critical Path will be shaded so it can be identified throughout.
3. The schedule will be reviewed by the Vice President of Field Operations or the Vice President of Contract Management prior to issuance.
4. After approval, the final schedule will be distributed to the jobsite and all subcontractors.
5. It will be used to monitor the progress of the project against the scheduled completion date.
6. The final schedule will be displayed in the field office and corporate office with a horizontal plumb line used to denote the current date. The work completed will be shaded. Activities shaded behind the plumb line are behind schedule, activities shaded beyond the line are ahead. The line will be moved and the schedule updated the day before the Near Term Schedule every two weeks. The schedule displayed in the corporate office will be updated weekly.