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4.12 Anchor Bolt Layout
POLICY: Anchor Bolt Layout PURPOSE: To provide a consistent method for accurate placement and checking of anchor bolts. RESPONSIBILITY: The Concrete Subcontractor or Framer PROCEDURE: The Superintendent will ensure the following is completed and accurate. 1.…
5.2.1 Layout and Field Engineering
Section 5. Quality Assurance & Quality Control » 5.2 Sitework & Exterior QA/QC » 5.2.1 Layout and Field Engineering
POLICY: Layout and Field Engineering PURPOSE: To ensure the building and its components are positioned per the contract documents. RESPONSIBILITY: The Superintendent PROCEDURE: 1. The following are minimum items to be located and established by a licensed land…
2.13 Field Office Layout and Setup
Section 2. Project Start Up » 2.13 Field Office Layout and Setup
POLICY: Field Office Layout and Setup PURPOSE: To ensure a plan is established for the selection and delivery of field offices and furnishings that are consistent throughout the company, functional and compatible with the estimate. RESPONSIBILITY: Superintendent …
5.2.2 Pre-Pour Concrete Slab Controls
Section 5. Quality Assurance & Quality Control » 5.2 Sitework & Exterior QA/QC » 5.2.2 Pre-Pour Concrete Slab Controls
POLICY: Pre-Pour Concrete Slab Controls PURPOSE: To ensure concrete slab and its integrated components are installed in accordance with the contract documents. RESPONSIBILITY: The Superintendent PROCEDURE: Prior to each concrete pour taking place, the…
2.11 Mandatory Posting Requirements
Section 2. Project Start Up » 2.11 Mandatory Posting Requirements
POLICY: Mandatory Posting Requirements PURPOSE: To ensure compliance with all Federal and State posting requirements RESPONSIBILITY: Superintendent/Director of Administration PROCEDURE: The following documents must be displayed in a prominent location, i.e. field…
2.4 Submittal & Material Lead Time Logs
Section 2. Project Start Up » 2.4 Submittal & Material Lead Time Logs
POLICY: Submittal and Material Lead Time Logs PURPOSE: To ensure the approval of submittals and the delivery of materials is performed in a timely manner and supports the schedule. RESPONSIBILITY: Project Manager PROCEDURE: 1. The following logs will be used…
1.18 Estimate Presentation
Section 1. Pre-Construction » 1.18 Estimate Presentation
POLICY: Estimate Presentation PURPOSE: To present the estimated cost of the project for owner approval. RESPONSIBILITY: Estimator in Charge PROCEDURE: 1. After the Estimate is complete, a minimum of two days prior to presentation to the Approving Authority, the…
1.19 Estimate Transfer from Timberline Estimating to Timberline Accounting
Section 1. Pre-Construction » 1.19 Estimate Transfer from Timberline Estimating to Timberline Accounting
POLICY: Estimate Transfer from Timberline Estimating to Timberline Accounting PURPOSE: To manage the transfer of cost codes and related budget amounts from estimating into accounting. RESPONSIBILITY: Estimator in Charge PROCEDURE: After a formal notice is given…
5.1.3 Weather Delays
Section 5. Quality Assurance & Quality Control » 5.1 Day to Day QA/QC Procedures » 5.1.3 Weather Delays
POLICY: Weather Delay Policy & Procedure PURPOSE: To document a detailed record of weather delay’s daily. PROCEDURE: RESPONSIBILITY: SUPERINTENDENT 1. Rain delays are documented daily through the Project Daily Reports under “Observed Weather Conditions” in…
4.12 Path to Certificate of Occupancy
Section 4. Project Controls » 4.12 Path to Certificate of Occupancy
POLICY: Path to Certificate of Occupancy PURPOSE: Establish a written process of required steps to attain Certificate of Occupancy for each building. RESPONSIBILITY: Superintendent PROCEDURE: This section was created to provide guidelines for attaining the…
6.3 Owner’s Close Out Manual
Section 6. Project Closeout » 6.3 Owner’s Close Out Manual
POLICY: Owner’s Closeout Manual PURPOSE: To provide documentation relative to the project for proper operation, maintenance, and record keeping. RESPONSIBILITY: Project Manager NOTE: This file should be turned over to the Owner no later than thirty (30) days…
5.2.5 Exterior Finish Punch
Section 5. Quality Assurance & Quality Control » 5.2 Sitework & Exterior QA/QC » 5.2.5 Exterior Finish Punch
POLICY: Exterior Finish Punch PURPOSE: Ensure Carter & Carter quality standards are maintained by generating a concise and organized list of Exterior Punch items and track their satisfactory completion. RESPONSIBILITY: Exteriors Assistant Superintendent PROCEDURE:…
2.17 Out of Town Expense/Living Allowance Reimbursement
Section 2. Project Start Up » 2.17 Out of Town Expense/Living Allowance Reimbursement
POLICY: Out of Town Expense/Living Allowance Reimbursement PURPOSE: To maintain a standard policy for the reimbursement of out of town expenses for supervisors assigned to projects more than 60 miles from the corporate office. RESPONSIBILITY: Senior Project…
4.8 Tool Inventory Log
Section 4. Project Controls » 4.8 Tool Inventory Log
POLICY: Tool Inventory Log PURPOSE: To ensure accountability of all job purchased tools. RESPONSIBILITY: The Superintendent PROCEDURE: 1. All non-expendable tools, when purchased, shall be listed on the General Tool Inventory Log. 2. The inventory log shall be…
2.19 Project Bulletin Board
Section 2. Project Start Up » 2.19 Project Bulletin Board
POLICY: Project Bulletin Board PURPOSE: To satisfy posting regulations and to promote good communications. RESPONSIBILITY: Superintendent PROCEDURE: Each Carter & Carter Construction project will be equipped with an exterior bulletin board. The board will be…
6.3 Sub/Vendor Warranties
Section 6. Project Closeout » 6.3 Sub/Vendor Warranties
POLICY: Sub/Vendor Warranties PURPOSE: To ensure the subcontractors and vendors understand and commit to warrant their work as specified. RESPONSIBILITY: Project Manager PROCEDURE: 1. Before retainage is released to a subcontractor, a written warranty matching…
3.4.2 Contractors Application for Payment
Section 3. Project Administration » 3.4 Pay Application Processes » 3.4.2 Contractors Application for Payment
POLICY: (External) Contractors Application for Payment PURPOSE: To provide the Owner with a concise and consistent billing. RESPONSIBILITY: Project Manager PROCEDURE: 1. The contract is to be reviewed to determine when billings are to be submitted. Typical…
3.4.3 Internal Subcontractor & Owner Pay Application Process
Section 3. Project Administration » 3.4 Pay Application Processes » 3.4.3 Internal Subcontractor & Owner Pay Application Process
POLICY: Internal Subcontractor & Owner Pay Application Process PURPOSE: To ensure both C&C and Subcontractors are paid timely and accurately. RESPONSIBILITY: Project Manager/Construction Administration PROCEDURE: Subcontractor/Vendor Pay Applications 1. On…
4.6 Owner/Architect/Contractor Meeting (Monthly)
Section 4. Project Controls » 4.6 Owner/Architect/Contractor Meeting (Monthly)
POLICY: Owner/Architect/Contractor Meeting (Monthly) PURPOSE: Monthly meetings held by the Project Manager to review Project Status with the Owner and Architect. RESPONSIBILITY: Project Manager PROCEDURE: 1. The Project manager shall schedule a meeting monthly…
2.14.1 Reporting Injuries
Section 2. Project Start Up » 2.14 Jobsite Safety » 2.14.1 Reporting Injuries
POLICY: Reporting Injuries PURPOSE: To establish a uniform procedure for reporting injuries. RESPONSIBILITY: Superintendent PROCEDURE: If an injury occurs: 1.Obtain appropriate medical treatment. 2. Contact the corporate office and report the injury to the…
1.20 Historical Data
Section 1. Pre-Construction » 1.20 Historical Data
POLICY: Historical Data PURPOSE: To gather and maintain historical information for all completed projects. This will include the Project Cost History as well as the Quantity History. RESPONSIBILITY: Chief Estimator PROCEDURE: 1. After a project is completely…
4.1 Subcontractor Pre-Construction Start Up Meeting
Section 4. Project Controls » 4.1 Subcontractor Pre-Construction Start Up Meeting
POLICY: Subcontractor Pre-Construction Start Up Meeting PURPOSE: A meeting will be held with each individual Subcontractor to discuss key aspects of their scope of work including safety, day to day job site procedures, administrative and clerical procedures,…
6.2 Owner’s Project Closeout Meeting
Section 6. Project Closeout » 6.2 Owner’s Project Closeout Meeting
POLICY: Owner’s Project Closeout Meeting PURPOSE: To develop a plan and time line for completion of all open issues and contractual requirements necessary to receive final retainage payment. RESPONSIBILITY: Project Manager PROCEDURE: No later than (60) days…
5.5.2 3rd Party Report Responses
Section 5. Quality Assurance & Quality Control » 5.5 Misc. QA/QC Procedures » 5.5.2 3rd Party Report Responses
POLICY: 3rd Party Report Responses PURPOSE: Ensure Carter & Carter quality standards are maintained by utilizing a standardized process for tracking and documenting the completion of 3rd party project reports. RESPONSIBILITY: Superintendent/Assistant Project…
2.6 Schedule of Values and Cost Codes
Section 2. Project Start Up » 2.6 Schedule of Values and Cost Codes
POLICY: Schedule of Values and Cost Codes PURPOSE: To provide an itemized list of construction activities along with their respective value to establish an accurate basis of payment. RESPONSIBILITY: Project Manager PROCEDURE: 1. Review the construction…
1.10 Public Bid Room Notification
Section 1. Pre-Construction » 1.10 Public Bid Room Notification
POLICY: Public Bid Room Notification PURPOSE: To provide broad public notification of bidding information pertaining to the project. RESPONSIBILITY: Estimator in Charge PROCEDURE: Notify the Dodge Rooms or Builders Exchanges (sample memo attached) in the…
5.3.2 Framing Punch
Section 5. Quality Assurance & Quality Control » 5.3 Vertical Construction & Pre-Finishes QA/QC » 5.3.2 Framing Punch
PURPOSE: To generate a concise and organized list of uncompleted framing items and track their satisfactory completion. RESPONSIBILITY: Framing Assistant Superintendent PROCEDURE: Inspections will be performed as described on all Carter & Carter Construction…
6.6 Warranty Procedure
Section 6. Project Closeout » 6.6 Warranty Procedure
POLICY: Warranty Procedure PURPOSE: To ensure all warranty issues are addressed and resolved in a timely manner. RESPONSIBILITY: Project Manager PROCEDURE: 1. Workmanship and defective material issues that occur after Carter & Carter demobilizes from the…
2.9 Overall Project Schedule (OPS)
Section 2. Project Start Up » 2.9 Overall Project Schedule (OPS)
POLICY: Overall Project Schedule (OPS) PURPOSE: To ensure the entire plan for constructing the project is drafted into a bar chart format and confirmed by Carter & Carter and its subcontractors. RESPONSIBILITY: Project Manager, Superintendent PROCEDURE: An…
5.4.3 Owner’s Punch
Section 5. Quality Assurance & Quality Control » 5.4 Finishes QA/QC » 5.4.3 Owner’s Punch
POLICY: Owner’s Punch PURPOSE: Ensure Carter & Carter quality standards are maintained by generating a concise and organized list of Owner’s Punch items and track their satisfactory completion. RESPONSIBILITY: Finishes Assistant…
2.1 Project Start Up Action List
Section 2. Project Start Up » 2.1 Project Start Up Action List
POLICY: Project Start Up Action List PURPOSE: To provide a check list of typical/critical items that will ensure proper project start-up. RESPONSIBILITY: Project Manager PROCEDURE: 1. The Project Manager will obtain a copy of the Carter & Carter Project…
2.3 Buyout Schedule
Section 2. Project Start Up » 2.3 Buyout Schedule
POLICY: Buyout Schedule PURPOSE: To ensure the buyout of the project is performed in a timely manner and supports the schedule. RESPONSIBILITY: Project Manager PROCEDURE: 1. Review the estimate for all items to be purchased by written purchase order and/or…
4.2 Near Term Schedule
Section 4. Project Controls » 4.2 Near Term Schedule
POLICY: Near Term Schedule PURPOSE: To actively monitor, evaluate and update the progress of the project and plan the upcoming work activities. RESPONSIBILITY: The Superintendent PROCEDURE: 1. A Near Term Schedule will be prepared prior to beginning work on…
2.5 Subcontractor Insurance Certificate
Section 2. Project Start Up » 2.5 Subcontractor Insurance Certificate
POLICY: Subcontractor Insurance Certificate PURPOSE: To have adequate insurance coverage. RESPONSIBILITY: Project Manager PROCEDURE: 1. An insurance certificate will be received from each subcontractor prior to his starting any work. No subcontractor shall be…
5.1.1 Daily Clean Up
Section 5. Quality Assurance & Quality Control » 5.1 Day to Day QA/QC Procedures » 5.1.1 Daily Clean Up
POLICY: Daily Clean Up PURPOSE: To ensure a safe working environment for all persons employed and/or visiting a Carter & Carter Construction jobsite and to improve efficiency through discipline and organization. RESPONSIBILITY: The Superintendent PROCEDURE:…
5.4.2 Carter & Carter Punch
Section 5. Quality Assurance & Quality Control » 5.4 Finishes QA/QC » 5.4.2 Carter & Carter Punch
POLICY: Carter & Carter Punch PURPOSE: Ensure Carter & Carter quality standards are maintained by generating a concise and organized list of Owner’s Punch items and track their satisfactory completion. RESPONSIBILITY: Finishes Assistant…
5.1.2 Project Daily Log
Section 5. Quality Assurance & Quality Control » 5.1 Day to Day QA/QC Procedures » 5.1.2 Project Daily Log
POLICY: Project Daily Log PURPOSE: To document a detailed record of each project’s daily activities. RESPONSIBILITY: The Superintendent PROCEDURE: 1. On your computer or iOS device, use Procore to enter and generate the daily log. 2. In addition to the…
1.9 Bidder Information Sheet
Section 1. Pre-Construction » 1.9 Bidder Information Sheet
POLICY: Bidder Information Sheet PURPOSE: To Pre-qualify Bidders for Future Projects. RESPONSIBILITY: Estimator in Charge PROCEDURE: 1. A copy of the Bidder Information Sheet (Form O.EST.-50) will be mailed, emailed, or faxed to a prospective bidder as an…
2.12 Site Logistics Plan
Section 2. Project Start Up » 2.12 Site Logistics Plan
POLICY: Site Logistics Plan PURPOSE: To ensure a plan is established for temporary facilities set up prior to mobilization. The plan will provide for storage, offices, traffic, signage, parking, utilities and other requirements and will be compatible with the…
4.4 Monthly Site Wide Safety Meetings
Section 4. Project Controls » 4.4 Monthly Site Wide Safety Meetings
POLICY: Monthly Site Safety Meetings PURPOSE: To educate and discuss jobsite safety concerns and issues. RESPONSIBILITY: The Superintendent PROCEDURE: 1. The meetings will be conducted monthly on a day and time selected by the Superintendent. The exact…
3.2 Vendor Purchase Order Agreement
Section 3. Project Administration » 3.2 Vendor Purchase Order Agreement
POLICY: Vendor Purchase Order Agreement PURPOSE: To establish a uniform procedure for the preparation of the purchasing agreements with vendors that supply only material to our projects. RESPONSIBILITY: Project Manager PROCEDURE: 1. The Project Manager will…
5.3.3 MEP In Wall Punch
Section 5. Quality Assurance & Quality Control » 5.3 Vertical Construction & Pre-Finishes QA/QC » 5.3.3 MEP In Wall Punch
PURPOSE: To generate a concise and organized list of incomplete MEP Rough In items and track their satisfactory completion. RESPONSIBILITY: MEP Assistant Superintendent PROCEDURE: Inspections will be performed as described on all Carter & Carter Construction…
4.9 Material Inventory
Section 4. Project Controls » 4.9 Material Inventory
POLICY: Material Inventory PURPOSE: To ensure all material procured directly by Carter & Carter via Purchase Order is quantified and complies with products specified in the Purchase Order upon delivery to the project site. RESPONSIBILITY: Superintendent/Project…
3.1 Subcontract Agreement
Section 3. Project Administration » 3.1 Subcontract Agreement
POLICY: Subcontract Agreement PURPOSE: To have a written agreement, understanding, and commitment with individuals or companies providing labor or labor and materials to our projects. RESPONSIBILITY: Project Manager PROCEDURE: 1. The Project Manager will…
4.11 Path to Power
Section 4. Project Controls » 4.11 Path to Power
POLICY: Path to Power PURPOSE: Establish a written process of required steps to achieve permanent power to each building. RESPONSIBILITY: Superintendent/Project Manager PROCEDURE: Superintendent (in conjunction with PM as necessary) should utilize the guidelines…
3.4.1 Subcontractor Application for Payment and Partial Release of Lien
Section 3. Project Administration » 3.4 Pay Application Processes » 3.4.1 Subcontractor Application for Payment and Partial Release of Lien
POLICY: Subcontractor Application for Payment and Partial Release of Lien PURPOSE: To ensure a uniform billing procedure to subcontractors. RESPONSIBILITY: Project Manager PROCEDURE: 1. Subcontractor pay applications should be submitted on the day of the…
5.3.1 Owner Box Walk
Section 5. Quality Assurance & Quality Control » 5.3 Vertical Construction & Pre-Finishes QA/QC » 5.3.1 Owner Box Walk
POLICY: Owner Box Walk PURPOSE: 1. To ensure all finish MEP components are installed in accordance with project documents and; 2. Identify conditions that may not be aesthetically acceptable to the owner and/or where installation of MEP components may be…
3.3 Change Order to Subcontractors and Purchase Orders
Section 3. Project Administration » 3.3 Change Order to Subcontractors and Purchase Orders
POLICY: Change Order to Subcontractors and Purchase Orders PURPOSE: To have a formal agreement to address revisions to the original Subcontracts and Purchase Orders. RESPONSIBILITY: Project Manager PROCEDURE: 1. Any potential change in price or a scope of work…
4.3 Weekly Subcontractor’s Scheduling Meeting
Section 4. Project Controls » 4.3 Weekly Subcontractor’s Scheduling Meeting
POLICY: Weekly Subcontractor’s Scheduling Meeting PURPOSE: To address and resolve daily problems and coordinate the work activities for the coming week. RESPONSIBILITY: The Superintendent PROCEDURE: 1. A formal meeting will be held each Tuesday at 9:00 AM…
1.11 Estimating & Job Number/Cost Code
Section 1. Pre-Construction » 1.11 Estimating & Job Number/Cost Code
POLICY: Estimating & Job Number/Cost Code PURPOSE: To ensure continuity in the issuance of estimate numbers, job numbers, and cost codes. RESPONSIBILITY: Estimator in Charge PROCEDURE: Job numbers, estimate numbers, and cost codes shall be assigned by the…
2.15 Drug and Alcohol Program
Section 2. Project Start Up » 2.15 Drug and Alcohol Program
POLICY: Drug and Alcohol Program PURPOSE: To provide guidelines for implementing the company drug and alcohol policy. A copy of the company drug and alcohol policy found in the employee handbook is attached. RESPONSIBILITY: Director of Administration PROCEDURE:…
3.5 Joint Check
Section 3. Project Administration » 3.5 Joint Check
POLICY: Joint Check PURPOSE: To ensure payment of all materials to lower tier suppliers. RESPONSIBILITY: Project Manager PROCEDURE: 1. The decision to utilize the Joint Check Agreement will be based on: Carter & Carter Construction Sub/Vendor qualification…
4.14 Fire Alarm System Check Out
POLICY: Fire Alarm System Check Out PURPOSE: To ensure the proper operation of the fire alarm system through systematic inspection and check out. RESPONSIBILITY: Electrician/Fire Alarm Subcontractor PROCEDURE: The Superintendent will check to ensure the following…
4.13 Smoke/Fire Damper Check Out
POLICY: Smoke/Fire Damper Check Out PURPOSE: To ensure the proper operation of dampers through systematic inspection and check out. RESPONSIBILITY: HVAC Subcontractor/Foreman PROCEDURE: The Superintendent will check to ensure the following items have been…
4.17 Punch Out
POLICY: Punch Out/Inspection for Subcontractors PURPOSE: To provide for the orderly assignment of uncompleted work items and track their satisfactory completion. RESPONSIBILITY: Superintendent PROCEDURE: Inspections will be performed as described at the following…
1.12 The Estimate
Section 1. Pre-Construction » 1.12 The Estimate
POLICY: The Estimate PURPOSE: To establish the estimated cost of a project based on final plans and specifications. RESPONSIBILITY: Estimator in Charge PROCEDURE: To provide a final estimate using the following procedures: A. The Estimator/Project Manager…
3.7 Providing Proper Notice to a Subcontractor or Vendor
Section 3. Project Administration » 3.7 Providing Proper Notice to a Subcontractor or Vendor
POLICY: Providing Proper Notice to a Subcontractor or Vendor PURPOSE: To provide for methodical and orderly effort in which a subcontractor or vendor is legally notified to address contractual deficiencies and/or to be terminated. RESPONSIBILITY: Project Manager…